One standard, every site.
Each property ends up with its own vendor list, its own folder and its own idea of what counts as insured. That's manageable at three buildings and impossible at thirty.
Free for up to 3 contractors. No card, no contract.
Thirty buildings, thirty versions of the truth.
The problem at portfolio scale isn't any single certificate. It's that no two sites hold the same standard and nobody can see across them.
Requirements that drift by site
One property demands $2M, another accepted $500k years ago, and nobody decided that.
No portfolio-level view
Answering 'are we covered everywhere' means twelve emails to twelve site managers.
Duplicated vendors, duplicated effort
The same contractor onboarded four times across four properties, with four different sets of paperwork.
Turnover takes the knowledge with it
A site manager leaves and so does the only understanding of which vendors were actually approved.
One requirement standard
Set your coverage minimums once and every contractor across every property is measured against the same schedule.
Compliance visible across the portfolio
Who's cleared, who's awaiting review, whose renewals are due, and who's blocked — in one view.
Contractors onboarded once
One record per contractor, usable across every property, maintained by them rather than by each site.
Exceptions recorded, not lost
Any limit accepted below requirement carries a written reason and the name of whoever approved it.
Rolling it out across sites.
Without a six-month implementation.
Set the standard centrally
Your coverage schedule, bond minimum and required documents become the baseline for every contractor.
Import the contractors you already use
A company name and an email each. They receive logins and build out their own profiles and documents.
Review once, use everywhere
Each document is verified against the standard once, and that approval applies wherever the contractor works.
Give every site the same list
Unlimited users on Scale, so each property manager works from the same verified set of contractors.
Watch the exceptions, not the folders
Your attention goes to renewals due and documents awaiting review, rather than to filing.
What changes at scale.
The differences that only show up past a handful of properties.
- Coverage areas do the sorting. Contractors set the cities or radii they serve, so each site sees who can actually reach it.
- Ratings accumulate across the portfolio. A crew that performs at one property is ranked higher at the next, per crew rather than per company.
- License checks run against the state, so a lapsed registration surfaces without anyone at site level noticing it.
- Exceptions are auditable. Every accepted shortfall carries a reason and an approver, which is what a portfolio review actually asks for.
- Unlimited users and contractors on Scale at $99 a month, with contractor logins free.
Everything else you get at portfolio scale.
One standard across sites is the reason to start. Everything below applies at every property, from the same contractor records.
Onboarding
Invite a contractor and they build their own profile — trades, coverage area, crews and documents. You aren't retyping anything.
Document approval
Insurance, bond, signed agreement and W-9, each checked against your requirements line by line. Accept a limit below requirement with a recorded reason.
License verification
WA L&I registrations checked against public state records, which also report the bond and insurance the state has on file.
Compliance monitoring
Expiry tracked on every policy and registration, with automatic email and SMS reminders. Anyone outstanding can't be assigned.
Crew scheduling
Each crew keeps its own calendar, so you see which crew is free on the day rather than whether the company is.
Work orders
One per trade, numbered and dated, with its own scope and value. A response deadline you set, re-matching if nobody replies, and numbered change orders when scope moves — the original is never edited.
Labor warranty tracking
Each contractor states their warranty term — 1–10 years or lifetime — and SubSub holds it against every job they finish, so you know later whether a failure is covered.
Callbacks & returns
Raise a callback inside 30 days or a warranty claim after. They confirm the return visit from their own dashboard.
Ratings that compound
Rate each crew on each job. Ratings roll up to the company and feed straight back into who gets matched next time.
The same trade, licensed differently in every state.
A portfolio across state lines means one vendor policy meeting several sets of rules. These pages say what each state requires per trade, with the source and the date it was checked, so a standard can be written against them.
Start with one property.
Set your standard, onboard the contractors at a single site, and see whether it holds up before rolling it wider.