Every trade you sub out, on one list.
You already know who your good subs are. What you don't have is one place that holds their paperwork, their crews, their availability and the work orders you've issued them.
Free for up to 3 subcontractors. No card, no contract.
The job starts Thursday and you're three trades short.
Scheduling subs is a phone problem right up until it becomes an insurance problem. Both get worse the more trades a job needs.
Calling round to find who's free
Four calls to fill a roofing slot, and the crew you wanted was already on another job that day.
Certificates you've never actually read
It's in the drive, so it's fine. Nobody checked whether you're named on it or what the aggregate is.
Work orders in a text thread
What you agreed on scope and price lives in a message from six weeks ago, if it exists at all.
Finding out a license lapsed after the fact
The registration expired in July and you put them on a roof in September.
See who can actually take it
Ranked by trade, distance from the job, which crews are free that day, compliance standing and how they've been rated.
Approve coverage line by line
Every limit checked against your requirement, with the license verified against the state registry rather than self-reported.
A work order per trade, automatically
Numbered, dated, carrying the job's details and that crew's scope and pay. They accept or decline from their phone.
Nobody non-compliant gets assigned
Anything outstanding and they simply don't appear as available. It stops being a judgment call.
A three-trade job, start to finish.
Roof, siding and gutters on the same house, three different subs, one job record.
Enter the job once
Address, square footage, stories, start date, materials source and your measurements. Tick roofing, siding and gutters.
Get ranked matches per trade
For each trade, the subs who cover it, can reach the ZIP, have a crew free that day and are compliant.
Assign a crew and issue the work order
Add that trade's scope and the sub's pay, and the work order is generated. Three trades, three work orders.
They accept from their phone
Or with auto-schedule on, it books straight onto their calendar and you skip the round trip.
Close it out and rate each crew
Ratings are per crew and roll up to the company, so next time the ranking already knows who did well.
Details that matter on a live job.
The things that catch you out on a Tuesday morning.
- Crew-level availability. A sub with two crews isn't simply 'busy' — you see which crew is free and assign that one.
- Coverage by city or radius. Some subs work named cities, others travel a set distance from a ZIP. Both are handled, and matching respects it.
- Measurements travel with the work order. Upload the takeoff once and every crew on the job has it attached to theirs.
- Signed work orders come back in. Upload the countersigned copy against the work order it belongs to.
- Your own sign-in address. Subs log in at yourcompany.subsub.work with your logo on it, not ours.
Everything else you get, whichever trade you’re filling.
The matching is what you notice first. The rest is what keeps a job from stalling — and it works the same whether you sub out one trade or nine.
Onboarding
Invite a subcontractor and they build their own profile — trades, coverage area, crews and documents. You aren't retyping anything.
Document approval
Insurance, bond, signed agreement and W-9, each checked against your requirements line by line. Accept a limit below requirement with a recorded reason.
License verification
WA L&I registrations checked against public state records, which also report the bond and insurance the state has on file.
Compliance monitoring
Expiry tracked on every policy and registration, with automatic email and SMS reminders. Anyone outstanding can't be assigned.
Crew scheduling
Each crew keeps its own calendar, so you see which crew is free on the day rather than whether the company is.
Work orders
One per trade, numbered and dated, with its own scope and value. A response deadline you set, re-matching if nobody replies, and numbered change orders when scope moves — the original is never edited.
Lien waivers
On Scale. A waiver for every payment — partial or final, conditional or unconditional — signed before the money goes out. Their suppliers are asked for theirs too, and you see how many have signed, not who they buy from. In the twelve states that set the wording in law, it's the state's own form, uploaded.
Labor warranty tracking
Each subcontractor states their warranty term — 1–10 years or lifetime — and SubSub holds it against every job they finish, so you know later whether a failure is covered.
Callbacks & returns
Raise a callback inside 30 days or a warranty claim after. They confirm the return visit from their own dashboard.
Ratings that compound
Rate each crew on each job. Ratings roll up to the company and feed straight back into who gets matched next time.
Questions general contractors ask.
I'm a general contractor. How do I add a subcontractor I meet in person?
Show them your recruiting QR code. In SubSub, press Add, then Subcontractor, and tap They're here with you? — or open Account, then Branding, where the code sits above your application form. They scan it with their phone camera, fill in their own company details, trades and documents, and land on your roster for you to review, with nothing typed off a business card. The recruiting code is part of Scale; on Basic, invite them by email instead.
How do I get my subcontractors set up?
Invite them by email, put your application form on your own website — SubSub gives you the code to paste — or, when you meet them in person, have them scan the recruiting QR code in your account (on Scale). They fill in their own company details, trades, crews and coverage area, and upload their documents from their phone. Their login is free, and you review what they send rather than typing it in.
Do subcontractors pay to use SubSub?
No. Subcontractor logins are free on every plan and do not use a seat. They maintain their own company details, crews, calendars and compliance documents.
What compliance documents does SubSub track?
Certificate of insurance, surety bond, signed subcontractor agreement and IRS Form W-9. Each is reviewed against your requirements, and a subcontractor cannot be assigned to a job until all four are verified.
Which trades need a license, state by state.
Before you ask a sub for credentials it helps to know whether the state issues any. Texas licenses electricians and plumbers and has no general contractor license at all; Washington registers everybody. Every page says where its answer came from and when it was last checked.
Start with three subs, free.
Add your best three, invite them to build their own profiles, and run your next job through it before you pay anything.