Every subcontractor you work with, in one place.

SubSub is contractor management software. You onboard subcontractors, review and approve their compliance documents, schedule their crews onto jobs, issue a work order per trade, collect a lien waiver with each payment, and record callbacks, warranty claims and ratings — in one system.

Invite them by email, put your application form on your own website — SubSub gives you the code to paste — or, when you meet them in person, have them scan the recruiting QR code in your account (on Scale). They fill in their own company details, trades, crews and coverage area, and upload their documents from their phone. Their login is free, and you review what they send rather than typing it in.

Show them your recruiting QR code. In SubSub, press Add, then Subcontractor, and tap They're here with you? — or open Account, then Branding, where the code sits above your application form. They scan it with their phone camera, fill in their own company details, trades and documents, and land on your roster for you to review, with nothing typed off a business card. The recruiting code is part of Scale; on Basic, invite them by email instead.

Show them your QR code. Open the menu in SubSub and tap My QR code, or find it on your profile. When they scan it, they can ask to work with you, and once you accept they get your compliance pack and can see your schedule and send you jobs. Your account is free.

No. Subcontractor logins are free on every plan and do not use a seat. They maintain their own company details, crews, calendars and compliance documents.

Certificate of insurance, surety bond, signed subcontractor agreement and IRS Form W-9. Each is reviewed against your requirements, and a subcontractor cannot be assigned to a job until all four are verified.

Yes. Washington L&I contractor registrations are checked against public state records, which also report the bond and insurance the state has on file, so an uploaded certificate can be cross-checked against it.

Yes. Each subcontractor states how long they warranty their labor — one to ten years, or lifetime — and SubSub holds that against every job they complete. Defects reported within 30 days of completion are treated as callbacks; later issues are measured against their stated warranty term, so you can see whether a failure is still covered.

A work order is never edited once accepted. Any change — added scope, deducted scope, or a no-cost change like a date move — is raised as a numbered change order that the other party accepts or declines. Either side can raise one: the general contractor, or the subcontractor who finds hidden conditions on site. The revised value is the original plus every accepted change order, and the work order document shows the full schedule.

Yes, on Scale. Ask for a lien waiver against each payment — partial or final, conditional or unconditional — and the payment waits until it is signed, or until you record why you paid without it. Your subcontractor signs it in SubSub; in the twelve states that set the wording in law, they sign that state's own form and upload it. Anyone they name below them, like a supply house, is asked for theirs too, and you see whether the chain is clear and through which date.

On Scale, yes. Scheduled jobs post into SubSub from JobNimbus, from Zapier, Make or n8n, or from anything that can send a webhook, and arrive with their trades waiting for you to assign. Nothing is retyped, and choosing who does the work stays with you.

Nothing on the first $50,000 you send through SubSub. After that, 0.5% of each payment, and never more than $500 on any one payment. It is added to what you pay, not taken from it, so your subcontractor receives the full amount. Payments you make another way and record in SubSub, like a check, carry no fee. Paying subcontractors through SubSub is part of Scale and is coming soon.

2,500 a month, shared across your account — work orders, invites and updates to tenants. If you go over, texts keep going and are charged automatically on the 1st: $50 for every 5,000 sent that month, or part of 5,000 — so 7,000 texts is $100, 12,000 is $150. You can turn text messages off at any time in Account, and emails still go out. Emergency call-outs are always texted.

Yes, for accounts that manage buildings. Walk a unit room by room on a phone or tablet, mark each room fine or needing work, and add photos. Raise one job from the flagged rooms, with the trades suggested from your notes, and send the finished report to the building's owner.